FIRST RESTATED BY-LAWS OF
BALLENA BAY TOWNHOUSE ASSOCIATION NO. 1
TABLE OF CONTENTS
ARTICLE I
Recitals and Definitions
[1.1] Name of Association.
[1.2] Association Is Nonprofit.
[1.3] Specific Purpose.
[1.4] Definitions.
ARTICLE II
Principal Office
[2.1] Location of Principal Office.
ARTICLE III
Membership
[3.1] Members of the Association.
[3.2] Term of Membership.
[3.3] Multiple Ownership of Lots.
[3.4] Furnishing Evidence of Membership.
[3.5] Eligibility to Vote.
ARTICLE IV
Membership Voting
[4.1] Single Class of Membership.
[4.2] Member Voting Rights.
[4.3] Manner of Casting Votes
[4.4] Proxies
[4.5] Action by Written Ballot
[4.6] Majority Vote Required.
[4.7] Action by Unanimous Written Consent.
ARTICLE V
Membership Meetings
[5.1] Place of Meeting.
[5.2] Annual Meeting
[5.3] Special Meetings
[5.4] Notice of Members' Meetings
[5.5] Quorum Requirements
[5.6] Adjourned Meeting.
[5.7] Waiver of Notice or Consent by Absent Members
[5.8] Record Dates for Member Notice; Voting and Giving Consents
ARTICLE VI
Membership Rights
[6.1] Use and Enjoyment of Common Areas by Members and Family
[6.2] Tenants and Lessees
[6.3] Invitees and Guests.
[6.4] Association Rules and Regulations.
ARTICLE VII
Board of Directors
[7.1] General Association Powers.
[7.2] Number and Qualification of Directors.
[7.3] Good Standing Requirement for Candidacy.
[7.4] Staggered Board, Terms of Office.
[7.5] Term Limits
[7.6] Nomination of Directors.
[7.7] Election of Directors
[7.8] Vacancies on Board of Directors.
ARTICLE VIII
Board Meetings
[8.1] Place of Meetings
[8.2] Annual Meeting of Directors.
[8.3] Other Regular Meetings.
[8.4] Special Meetings of the Board.
[8.5] Attendance by Members.
[8.6] Quorum Requirements
[8.7] Waiver of Notice
[8.8] Adjournment.
[8.9] Action Without a Meeting.
[8.10] Compensation
ARTICLE IX
Duties and Powers of the Board
[9.1] Specific Powers
[9.2] Limitations on Powers
ARTICLE X
Committees
[10.1] Committees of Directors.
[10.2] Meetings and Actions of Committees.
[10.3] Effect of Committee Actions.
ARTICLE XI
Officers
[11.1] Officers.
[11.2] Election of Officers.
[11.3] Subordinate Officers
[11.4] Removal of Officers.
[11.5] Resignation of Officers
[11.6] Vacancies.
[11.7] President
[11.8] Vice President
[11.9] Secretary
[11.10] Treasurer
ARTICLE XII
Member Assessment Obligations and Association Finances
[12.1] Description of Assessments to Which Owners Are Subject
[12.2] Checks
[12.3] Operating Account.
[12.4] Other Accounts.
[12.5] Budgets and Financial Statements.
ARTICLE XIII
Miscellaneous
[13.1] Inspection of Books and Records
[13.2] General Manager
[13.3] Robert's Rules of Order.
[13.4] Amendment or Repeal of By-Laws by Members
[13.5] Notice Requirements
[13.6] Indemnification
[13.7] Construction and Definitions
FIRST RESTATED BY-LAWS OF
BALLENA BAY TOWNHOUSE ASSOCIATION NO. 1
ARTICLE I
Recitals and Definitions
[1.1] Name of Association. The name of this corporation
is the Ballena Bay Townhouse Association No. 1 and shall be referred to
herein as the "Association."
[1.2] Association Is Nonprofit. The Association has been
formed pursuant to the California Nonprofit Mutual Benefit Corporation
Law (Corporations Code sections 7110-8970) as a nonprofit mutual benefit
corporation.
[1.3] Specific Purpose. The specific and primary purpose
of this Association shall be to repair, maintain, and manage the Common
Area and Common Facilities within that certain real estate common interest
development located in the County of Alameda, State of California, to
maintain individual Lots and the Residences located thereon to the extent
and in the manner more particularly described in the Declaration, enforce
the Rules and Regulations adopted by the Board of Directors, from time
to time, and the terms and conditions of the Declaration and otherwise
to enhance and promote the use and enjoyment of the Common Areas and Common
Facilities by the Owners in common.
[1.4] Definitions.
(a) County. The term "County" means the County of Alameda,
State of California.
(b) Declaration. The term "Declaration" means all restrictions,
covenants, terms and conditions set forth in the Restated Declaration
of Covenants, Conditions, and Restrictions recorded in the Office of the
Alameda County Recorder with respect to the Properties at Book 59 pages
6 to 9, Official Records of said County, as such Declaration may from
time to time be supplemented, amended or modified by a subsequent Declaration,
or amendment thereto, duly recorded in said Recorder's Office.
(c) Governing/Reference Docs. The term Governing/Reference Docs
means the Association's Declaration of Covenants, Conditions and Restrictions,
By-Laws, Articles of Incorporation and Rules and Regulations.
(d) Majority of a Quorum. "Majority of a Quorum" means
the vote of a majority of the votes cast at a meeting or by written ballot
when the number of Members attending the membership meeting or the number
of written ballots cast equals or exceeds the quorum requirement specified
in Article V, section 5.5, below.
In the case of membership meetings, the voting power of a particular Member
may be represented at the meeting by proxy as provided in Article IV,
section 4.4.
(e) Office of the Recorder. The term "Office of the Recorder"
means the Office of the Recorder, County of Alameda, State of California.
(f) Person. The term "Person" means and includes any individual, corporation,
partnership, association or other entity recognized by the laws of the
State of California.
(g) Voting Power. The term "Voting Power" means those
Members who are eligible to vote for the election of Directors or with
respect to any other matter, issue, or proposal properly presented to
the Members for approval at the time any determination of voting power
is made.
(h) Definitions Incorporated by Reference. The terms
defined in the Declaration shall have the same meaning when used herein
unless the context clearly indicates a contrary intention.
(i) Member shall mean and refer to every person or entity
who holds membership in the Association.
ARTICLE II
Principal Office
[2.1] Location of Principal Office. The principal office
of the Association will be located at such place within the County as
the Board may from time to time designate by resolution.
ARTICLE III
Membership
[3.1] Members of the Association. Every Owner of a lot
within the Properties is a Member of the Association. Membership in the
Association is appurtenant to, and may not be separated from, ownership
of any lot.
[3.2] Term of Membership. Each Owner who is a Member shall
remain a Member until he or she no longer qualifies as such under Article
III, section 3.1, above. Upon the sale, conveyance or other transfer of
an Owner's interest in a lot, the Owner's membership interest appurtenant
to the lot shall automatically transfer to the Lot's new Owner(s).
[3.3] Multiple Ownership of Lots. Ownership of a lot shall
give rise to a single membership vote in the Association. Accordingly, if
more than one person owns a lot, all of these persons shall be deemed to
be one Member for voting purposes, although all such Owners shall have equal
rights as Members to use and enjoy the Common Areas and Common Facilities.
The Secretary of the Association shall be notified in writing of the Owner
designated by his or her Co-Owners as having the sole right to vote the
membership on their behalf. If no such notification is received the secretary
may accept the vote of any Owner of Record or proxy holder of such an Owner
as the vote attributable to the lot in question, provided that if the multiple
Owners of a lot attempt to vote the membership attributable to said lot
in an inconsistent fashion, the Secretary or other person or persons designated
as inspectors of election by the Board of Directors may refuse to count
any ballot pertaining to the lot. However, the refusal to count said ballot
shall not reduce the number of members present, for purposes of determining
if there is a quorum.
[3.4] Furnishing Evidence of Membership. A person shall
not be entitled to exercise the rights of a Member until such person has
advised the Secretary in writing that he or she is qualified to be a Member
under Article III, section 3.1, above, and, if requested by the Secretary,
has provided the secretary with evidence of such qualification in the form
of a copy of a recorded grant deed (certified by the Office of the Recorder)
or a currently effective policy of title insurance. Exercise of membership
rights shall be further subject to the rules regarding record dates for
notice, voting, and actions by written ballot and eligibility for voting
set forth in Article V, section 5.8.
[3.5] Eligibility to Vote. Only Members in good standing
shall be entitled to vote on any issue or matter presented to the Members
for approval. In order to be in good standing, a Member must be current
in the payment of all assessments levied against the Member's lot and not
be subject to any suspension of voting privileges as a result of any disciplinary
proceeding conducted in accordance with the applicable article(s) of the
Declaration. A Member's good standing shall be determined as of the record
date established in accordance with Article V, section 5.8. The Association
shall not be obligated to conduct a hearing in order to suspend a Member's
voting privileges on the basis of the nonpayment of assessments, although
a delinquent Member shall be entitled to request such a hearing in accordance
with the Declaration.
ARTICLE IV
Membership Voting
[4.1] Single Class of Membership. The Association shall
have one class of voting membership.
[4.2] Member Voting Rights. On each matter submitted to
a vote of the Members, whether at a meeting of the membership called and
held pursuant to the provisions of these By-Laws or otherwise, each Member
shall be entitled to cast one vote for each lot owned by such Member. Single
memberships in which two or more persons have an indivisible interest shall
be voted as provided in Article III, section 3.3 of these By-Laws.
[4.3] Manner of Casting Votes.
(a) Voting at Membership Meetings.
Due to the size of the Association's membership and the number of nonresident
Members, all Member voting shall be conducted by written ballot as provided
in Article IV, section 4.5. Voting at any membership meetings shall be
limited to (i) the receipt of written ballots previously mailed to the
Members; (ii) the conduct of informational, nonbinding votes to poll the
Members in attendance with respect to a matter or of interest to the Association
or the common interest development; (iii) to approve a motion for the
submission of a matter or proposal to the members for a vote by written
ballot in accordance with Article IV, section 4.5; or (iv) votes on procedural
matters relating to the conduct of the meeting, such as a vote to adjourn.
Any motion pursuant to subparagraph (iii) of the preceding sentence must
be approved by the affirmative vote of at least 5 percent of the voting
power of the Members. Nothing herein shall prevent a qualified Member
from voting on any issue or election by casting a written ballot at such
meeting.
The vote on any other issue properly before a meeting of the Members shall
be conducted by secret ballot when determined by the chairman of the meeting,
in his or her discretion, or when requested by 10 percent of the voting
power present at the meeting.
(b) Voting by Written Ballot. Except for the limited membership voting
permitted at meetings (see subparagraph (a), above), Members' votes shall
be solicited by written ballot with respect to any issue requiring membership
approval under the Governing/Reference Docs or by law. Written ballot voting
shall be conducted in accordance with Article IV, section 4.5.
(c) Proxy Voting. Members otherwise eligible to vote at a meeting may
do so in person or by proxy issued as provided in Article IV, section
4.4.
(d) Cumulative Voting. Cumulative voting shall not be permitted.
[4.4] Proxies
(a) Proxies Generally. Any Member entitled to vote may do so either in
person or by one or more agents authorized by a written proxy signed by
the Member and filed with the Secretary of the Association. Any proxy
shall be for a term not to exceed 11 months from the date of issuance,
unless otherwise provided in the proxy, except that the maximum term of
any proxy shall be three years from the date of execution. Proxy forms
shall be dated to assist in verifying their validity.
(b) Effectiveness of Proxies. Every proxy continues in full force and
effect until revoked by the issuing member prior to the vote pursuant
thereto subject to the maximum term of a proxy set forth in subparagraph
(a), above. Any proxy issued hereunder shall be revocable by the person
executing such proxy at any time prior to the vote pursuant thereto, by
(i) delivery to the secretary of a written notice of revocation, (ii)
a subsequent proxy executed by the Member executing the prior proxy and
presented to the meeting, or (iii) as to any meeting, by attendance at
such meeting and voting in person by the Member executing the proxy. The
dates shown on the forms of proxy presumptively determine the order of
execution, regardless of the postmarks shown on the envelopes in which
they are mailed. A proxy shall be deemed revoked when the secretary shall
receive actual notice of the death or judicially declared incompetence
of the Member issuing the proxy, or upon termination of such Member's
status as an Owner of a lot as provided in Article III, section 3.1.
(c) Validity of Proxies With Respect to Certain Material Transactions.
Any proxy given with respect to any of the matters described in this subparagraph
(c) shall be valid only if the proxy form sets forth a general description
of the nature of the matter to be voted on. The matters subject to this
requirement are:
(i) Removal of directors without cause;
(ii)Filling of vacancies on the Board;
(iii) Approval of contracts or transactions between the Association and
one or more of its directors, or between the Association and a corporation,
firm or association in which one or more of its directors has a material
financial interest;
(iv) Amendment of the Articles of Incorporation, these By-Laws, or the
Declaration;
(v) Action to change any Association assessments in a manner requiring
membership approval under the Declaration;
(vi) Sale, lease, exchange, transfer or other disposition of all or substantially
all of the Association's assets otherwise than in the regular course of
the Association's activities;
(vii) Merger of the Association or an amendment to an agreement of merger;
and
(viii) Voluntary dissolution of the Association.
(d) Limited Proxies. If the form of proxy lists one or more matters to
be acted upon and the issuer of the proxy has specified a choice with
respect to any such matter (including a reference in voting for candidates
for election to the Board), the proxy holder shall be obligated to cast
the vote represented by the proxy in accordance with the issuer's designated
preference. (ii) If a proxy form issued in connection with the election
of directors lists the candidates' names and the proxy is marked by a
Member "withhold" or otherwise marked in a manner indicating that the
authority to vote for the election of directors is withheld, the proxy
holder shall not vote the proxy either for or against the election of
a director. If any proxy issued in connection with the election of directors
is marked so as to direct the proxy holder to vote the proxy for a specified
candidate or candidates, the proxy holder shall vote in accordance with
the direction of the proxy issuer.
(e) Restriction or Elimination of Proxy Rights: Limitation on Authority.
No amendment of the Articles or By-Laws repealing, restricting, or expanding
proxy rights may be adopted without approval by the affirmative vote of
a majority of the voting power of the Members represented and voting at
a duly held meeting at which a quorum is present, or the affirmative vote
of a majority of the voting power of Members by written ballot as provided
in Article IV, section 4.5.
(f) Proxy Rules for Memberships Held by More Than One Person. Where two
or more persons constitute a Member, any proxy with respect to the vote
of such Member need only be signed by one Owner. All such persons may
attend meetings, but no vote of such Member shall be cast without the
unanimous consent of all persons present at such meeting constituting
each Member.
(g) No Proxy Voting in Connection With Written Ballots. Proxy voting shall
not be allowed when Members' votes are solicited by written ballot in
accordance with Article IV, section 4.5.
(h) Revocation of Proxies. Any proxy issued hereunder shall be revocable
by the Member executing such proxy at any time prior to the vote pursuant
thereto, by (i) delivery to the secretary of a written notice of revocation;
or (ii) as to any meeting, by attendance at such meeting and voting in
person by the Member executing the proxy. A proxy shall be deemed revoked
when the secretary receives actual notice of the death or judicially declared
incompetence of the issuing Member, or upon termination of such Member's
status as an Owner of a Lot as provided in Article III, section 3.2, or
upon receipt of written revocation by the member executing the proxy.
[4.5] Action by Written Ballot.
(a) Definition of Written Ballot. A "written ballot" is a ballot that
is mailed or otherwise distributed to every Member entitled to vote on
the matter and that complies with the requirements of this section 4.5.
The term "written ballot" also includes a ballot distributed to Members
at a meeting for purposes of conducting a vote of the Members at such
meeting.
(b) Written Ballots Generally. Any matter or issue requiring the vote
of the Members, including the election of directors, may be submitted
to the Members for approval by written ballot without the necessity of
calling a meeting of the Members, as long as the requirements for action
by written ballot set forth in this section 4.5 are satisfied. The determination
to seek Member approval for Association action in this fashion shall be
made by a majority vote of the Board.
Alternatively, that determination may be made by Members possessing 5
percent of the total voting power of the membership signing a written
request and delivering this request to the President, Vice President or
Secretary.
Once the determination is made to seek Member approval by written ballot,
the Board shall establish a record date as provided in Article V, section
5.8 (a)(iii) for purposes of determining those Members eligible to cast
written ballots.
(c) Balloting Time Requirements.
(i) Director Elections. The balloting in director elections shall be scheduled
to culminate on the date of the annual membership meeting in the case
of any vacancy created by the normal expiration of a director's term of
office. In the case of a special election called to fill a vacancy caused
by the removal of a director, the balloting shall be scheduled to culminate
on the date established for a special meeting called for the purpose of
providing prospective candidates an opportunity to present their qualifications
and platform to the members.
In the case of written ballots used in the election of directors, the
ballots shall be mailed to all Members who are eligible to vote not more
than 30 days prior to the date set for the election, but no less than
15 days prior to such date. If the Member elects to return his or her
written ballot by mail or personal delivery to the address set forth in
the solicitation materials for return of the ballots prior to the meeting
at which the director election will be held, the written ballot must be
received no later than the close of business on the second business day
prior to the scheduled meeting date. If the Member elects to return his
or her written ballot in person at the meeting, the ballot must be inserted
in the ballot box prior to conclusion of the time scheduled on the meeting
agenda for receipt of ballots and conclusion of the election process at
the meeting.
(ii) Other Matters. In the case of any other matter or issue submitted
to the Members for approval by written ballot, the Board shall distribute
the written ballot to every Member entitled to vote on the matter at least
30 days prior to the final date the written ballots are to be received
to be counted.
(iii) Extension of the Balloting Period. The time fixed for the return
of written ballots may be extended only if the Board so notifies the Members
in the balloting materials originally sent to Members and then for not
more than two successive periods of 30 days each. Notwithstanding the
foregoing, if a meeting that is scheduled to coincide with culmination
of a director election is adjourned without concluding the election process,
the time fixed for the return of written ballots in the director election
shall be extended to the date the adjourned meeting is reconvened.
(d) Content of Written Ballots.
(i) Written Ballots Used for Voting in Director Elections. Written ballots
used in any election of directors shall set forth the names of the candidates
whose names have been placed in nomination at the time the ballot is issued
as provided in Article VII, section 7.4. The ballot form shall also provide
a space where the Member can designate a vote for another (write-in) candidate.
(ii) Written Ballots Used for Voting on Other Matters. Any written ballot
distributed to the Members to vote on any issue other than the election
of directors shall set forth the proposed action and provide an opportunity
to specify approval or disapproval of the proposal.
(iii) Specification of Time for Return of Written Ballot. All written
ballots shall state the time by which the ballot must be received in order
to be counted (see subparagraph (c) above).
(e) Requirements for Valid Member Action by Written Ballot. Membership
approval by written ballot shall be valid only if (i) the number of votes
cast by ballot within the time established for return of the ballots equals
or exceeds the quorum as specified in Article V, section 5.5 that would
have been required to be present at a membership meeting if a meeting
had been convened to vote on the proposal, and (ii) the number of affirmative
votes equals or exceeds the number of affirmative votes that would have
been required to approve the action at such a meeting.
(f) Solicitation Rules.
(i) Solicitation Rules Generally. Written ballots shall be solicited in
a manner consistent with the requirements of Article V, section 5.4, pertaining
to the issuance of notices of Members' meetings. All solicitations of
written ballots shall indicate (A) the number of responses needed to meet
the quorum requirement for valid action; (B) the time by which the written
ballot must be received by the Association in order to be counted; and
(C) in the case of any written ballot distributed to vote on matters other
than the election of directors, the percentage of affirmative votes necessary
to approve the measure submitted for membership approval. If the period
for the return of written ballots is extended under subparagraph (c)(iii),
above, the Board shall be entitled to announce to the Members the aggregate
votes for or against the proposal received as of the extension date.
(ii) Director Elections. In addition to the requirements of subparagraph
(i), above, solicitation materials accompanying written ballots distributed
in director elections shall advise the Members that their ballots may
be returned by mail or personal delivery to the Association's principal
office
If a Member attends the membership meeting in person and has not returned
the ballot by mail, it will be necessary for the Member to register during
the registration period and receive a different form of ballot. The solicitation
materials shall also set forth the address where written ballots can be
returned by mail or personal delivery in advance of the meeting at which
the election will be held.
(g) Independent Election Inspector.
(i) The Board of Directors shall appoint one independent third party as
an inspector of election. The Board of Directors may appoint the Association's
attorney, accountant or any other reasonably qualified independent neutral
third party as election inspector. The number of inspectors shall be one.
The inspector shall do all of the following:
(A) Determine the number of memberships entitled to vote and the voting
power of each.
(B) Determine the authenticity, validity, and effect of proxies, if any.
(C) Receive ballots.
(D) Hear and determine all challenges and questions in any way arising
out of or in connection with right to vote.
(E) Count and tabulate all votes. Count and tabulation shall occur at
a properly noticed open meeting of the Board of Directors or members.
Any candidate or other member of the association may witness the counting
and tabulation of the votes. No person, including a member of the association
or an employee of the management company, shall open or otherwise review
any ballot prior to the time and place at which the ballots are counted
and tabulated.
(F) Determine when the polls shall close.
(G) Determine the result of the election. The results of the election
shall be promptly reported to the Board of Directors of the association
and shall be recorded in the minutes of the next meeting of the Board
of Directors and shall be available for review by members of the association.
(H) Perform any acts as may be proper to conduct the election with fairness
to all members in accordance with this section and all applicable rules
of the association regarding the conduct of the election that are not
in conflict with this section.
(ii) An inspector of election shall perform his or her duties impartially,
in good faith, to the best of his or her ability, and as expeditiously
as practical.
(iii) The sealed ballots shall at all times be in the custody of the inspector
of election or at a location designated by the inspector until after the
tabulation of the vote, at which time custody shall be transferred to
the association. If the Association attorney is the election inspector,
retention by the attorney shall be considered a transfer to the Association.
(h) Notification of Results of Balloting Process. Upon tabulation of the
written ballots, the Board shall notify the Members of the outcome of
the vote within 30 days following the close of the balloting process and
tabulation of the ballots. In the case of an election of directors, the
Board shall also notify those Members present at the meeting of the results
of the election immediately upon conclusion of the balloting process.
If the number of written ballots cast with respect to any matter is insufficient
to satisfy the minimum quorum requirements for valid action, the Board
shall so notify the Members.
(i) Revocation of Written Ballots. If a Member who has cast a written
ballot desires to change his or her vote, the Member may do so provided
he or she so notifies the Secretary of the Association in writing prior
to close of the balloting period and casts a new ballot within the balloting
period.
(j) Conduct of Informational Meetings. Use of the written ballot procedures
provided herein shall not preclude the Association from also conducting
informational meetings of the Members or from scheduling a membership
meeting to coincide with the culmination of the balloting period. In the
case of director elections, the balloting period shall culminate with
the annual meeting, or any special meeting, at which the election is scheduled
to be held (see subparagraph 4.5(c)(i) above).
[4.6] Majority Vote Required. If a quorum is present, the
affirmative vote of the majority of the voting power of Members represented
at the meeting, entitled to vote and voting on any matter (other than the
election of directors), shall be the act of the Members, unless the vote
of a greater number is required by the California Nonprofit Mutual Benefit
Corporation Law or by the Governing/Reference Docs. In the case of director elections,
the candidates receiving the highest number of votes, up to the number of
directors to be elected, shall be elected to the vacant director positions.
[4.7] Action by Unanimous Written Consent. Any action required or permitted
to be taken by the Members at a meeting may be taken without a meeting
(and without complying with the formalities of a written ballot) if all
Members shall individually or collectively consent in writing to the action.
When an action is taken by written consent, the consent(s) shall be filed
with the Association's minutes.
ARTICLE V
Membership Meetings
[5.1] Place of Meeting. Meetings of the Members shall be
held at the offices of the Association within the Properties or at such
other reasonable place within the County and at such time as may be designated
by the Board in the notice of the meeting.
[5.2] Annual Meeting. An annual meeting of the Members
shall be held on the third Wednesday in September of each year or not-more-than
sixty (60) days before or after such date as designated by written notice
by the board. The date, time, and location of the meeting shall be established
by the Board and set forth in the notice of meeting sent to the Members.
The notice of meeting shall be sent to the members at least 15 days but
not more than 60 days before the meeting.
[5.3] Special Meetings.
(a) Persons Entitled To Call Special Meetings. A majority of the Board,
the President or 5 percent or more of the Members may call special meetings
of the Members at any time to consider any lawful business of the Association.
(b) Procedures for Calling Special Meetings Requested by Members. If a
special meeting is called by Members other than the Board of Directors
or President, the request shall be submitted by such Members in writing,
specifying the general nature of the business proposed to be transacted,
and shall be delivered personally or sent by first class mail or by electronic
mail or other facsimile transmission to the President, any Vice President,
or the Secretary of the Association. The officer receiving the request
shall cause notice to be promptly given to the Members entitled to vote,
in accordance with the provisions of this section 5.3, that a meeting
will be held, and the date, time, and purpose for such meeting, which
date shall be not less than 35 nor more than 90 days following the receipt
of the request.
If notice of the meeting is not given within 20 days after receipt of
the request, the persons requesting the meeting may give the notice. Nothing
contained in this subsection shall be construed as limiting, fixing, or
affecting the time when a meeting of Members may be held when the meeting
is called by action of the Board of Directors or the President.
[5.4] Notice of Members' Meetings.
(a) Requirement That Notice Be Given. Notice of all regular and special
meetings of the Members shall be sent or otherwise given in writing to
each Member who is eligible to vote at the meeting as of the record date
for notice established in accordance with Article V, section 5.8.
(b) Time Requirements for Notice. The notice of membership meetings shall
be given in the manner specified in subparagraph (e) of this section 5.4,
not less than 10 nor more than 90 days before the date of the meeting.
If notice is given by mail and the notice is not given by first-class,
registered, or certified mail, the notice shall be given not less than
20 days (nor more than 90 days) before the meeting.
(c) Minimum Requirements Regarding Content of Notice. The notice of any
membership meeting shall specify the place, date, and hour of the meeting.
In the case of a special meeting, the notice shall also state the general
nature of the business to be transacted, and no other business may in
that case be transacted at the special meeting. In the case of a regular
meeting, the notice shall also describe those matters that the Board of
Directors, at the time of giving the notice, intends to present for action
by the Members; but any proper matter may be presented at the meeting
for such action so long as a quorum is present. The notice of any meeting
at which directors are to be elected shall include the names of all those
individuals who are nominees at the time the notice is given to the Members.
(d) Specification of Certain Significant Actions. If any action is proposed
to be taken at any membership meeting for approval of any of the following
proposals, the notice shall also state the general nature of the proposal.
Member action on such items is invalid unless the notice or written waiver
of notice or consent states the general nature of the proposal(s):
(i) Removing a director without cause;
(ii) Filling vacancies on the Board of Directors under those circumstances
where a vote of the Members is required pursuant to Article VII, section
7.6 of these By-Laws;
(iii) Amending the Articles of Incorporation of this Association, these
By-Laws or the Declaration in any manner requiring approval of the Members;
(iv) Approving a contract or transaction between the Association and one
or more of its directors, or between the Association and any corporation,
firm, or association in which one or more of its directors has a material
financial interest;
(v) Approving any change in the. Association's assessments in a manner
requiring membership approval under the Declaration; or
(vi) Voting upon any election to voluntarily terminate and dissolve the
Association.
(e) Manner of Service. Notice of any meeting of Members shall be given
either personally or by first-class mail, electronic mail, or other written
communication, charges prepaid, addressed to each Member either at the
address of that Member appearing on the books of the Association or the
address given by the Member to the Association for the purpose of notice.
If no address appears on the Association's books and no other has been
given, notice shall be deemed to have been given if either (i) notice
is sent to that Member by first-class mail or electronic mail or other
written communication to the Association's principal office, or (ii) notice
is published at least once in a newspaper of general circulation in the
County. Notice shall be deemed to have been given at the time when the
notice is delivered personally or deposited in the mail (postage prepaid)
or sent by e-mail or other means of written or electronic communication
to the recipient.
(f) Affidavit of Mailing. An affidavit of the mailing or other means of
giving any notice of any Members' meeting may be executed by the Secretary
or the Assistant Secretary of the Association, and if so executed, shall
be filed and maintained in the minute book of the Association. Such affidavit
shall constitute prima facie evidence of the giving of notice.
[5.5] Quorum Requirements.
(a) Quorum Requirements Generally. The following quorum requirements must
be satisfied in order to take valid action at any meeting of the Members
or by written ballot in accordance with Article IV, section 4.5 of these
By-Laws:
(i) Quorum for Votes on Assessment Increases and of removal of Directors
from office. In the case of any membership meeting or written ballot called
or conducted for the purpose of voting on assessment increases requiring
membership approval as provided in Article IV of the Declaration and removal
of any director from office, the quorum requirement for valid action on
the proposal shall be the percentage specified in Civil Code section 1366
or comparable superseding statute. That quorum percentage is currently
a majority of the total Members.
(ii) Quorum for Valid Action on Other Matters. In the case of a membership
meeting or written ballot called or conducted for any other purpose, the
quorum shall be 51 percent of the Members present and eligible to vote
and represented in person or by proxy provided that if any regular membership
meeting is actually attended, in person or by proxy, by less than one-third
of the voting power of the Members the only matters upon which action
may validly be taken are those matters the general nature of which were
described in the notice of the meeting.
(b) Members Represented by Proxy. Members present at a membership meeting
in person or by proxy shall be counted toward satisfaction of the quorum
requirements specified herein.
(c) Effect of Departure of Members From Meeting. The Members present in
person or by proxy at a duly called or duly held meeting at which a quorum
is present may continue to transact business until adjournment, notwithstanding
the withdrawal of enough Members to leave less than a quorum, so long
as any action taken (other than adjournment) is approved by at least a
majority of the Members required to constitute a quorum. If a quorum is
never established for the meeting, a majority of those Members who are
present in person or by proxy may vote to adjourn the meeting for lack
of a quorum, but no other action may be taken or business transacted.
(d) Reduction in Quorum Percentage for Action on Other Matters. If the
minimum quorum percentage specified in subparagraph (c)(ii), above, is
not satisfied after the meeting may be adjourned to another time and/or
place not more than 30 days after the initial meeting date as provided
in Article V, section 5.6, and at the reconvened meeting the quorum percentage
shall be reduced to 25 percent of the voting power of the Members. If
this reconvened meeting is attended by less than one-third of the voting
power of the members (but a quorum is present) the only matters upon which
action may validly be taken are those matters the general nature of which
were described in the notice of the meeting, subject in all instances
to the limitations on voting at meetings imposed by Article IV, section
4.4(a).
[5.6] Adjourned Meeting.
(a) Adjournment Generally. Any Members' meeting, annual or special, whether
or not a quorum is present, may be adjourned to another place and/or time
(but not for more than 45 days) by the vote of the majority of Members
present at the meeting either in person or by proxy. Unless there is an
absence of a quorum (in which case no business other than adjournment
may be transacted), the reconvened meeting may take any action that might
have been transacted at the original meeting.
(b) Notice Requirements for Adjourned Meetings. When a Members' meeting
is adjourned to another time or place, notice need not be given of the
new meeting if the time and place thereof are announced at the meeting
at which the adjournment is taken. Notwithstanding the foregoing, if after
adjournment a new record date as provided in Article V, section 5.8, is
fixed for notice or voting, a notice of the rescheduled meeting must be
given to each Member who on the record date for notice of the meeting
is entitled to vote thereat.
[5.7] Waiver of Notice or Consent by Absent Members.
(a) Waivers and Consents Generally. If decisions are made or an action
is otherwise taken by the Members at a meeting where a quorum is present,
but for which proper notice was not given to all Members for whatever
reason, the decisions or actions made at that meeting will be valid if,
either before or after the meeting, each person entitled to vote who was
not present at the meeting in person or by proxy consents to the meeting
by signing (i) a written waiver of notice, (ii) a consent to holding the
meeting, or (iii) an approval of the minutes. The waiver of notice or
consent need not specify the purpose or general nature of business to
be transacted at such meeting unless action was taken or is proposed to
be taken at the meeting with respect to any matters specified in Article
V, section 5.4(d), in which case, the waiver of notice or consent must
state the general nature of such matter(s). All such waivers, consents,
or approvals shall be filed with the Association records or be made part
of the minutes of the meeting.
(b) Effect of a Member's Attendance at a Meeting. Attendance by a Member
or his or her proxy holder at a meeting shall also constitute a waiver
of any objections such person may have with respect to notice of that
meeting, except when the Member or proxy holder attends the meeting for
the sole purpose of objecting at the beginning of the meeting to the transaction
of any business because of the inadequacy or illegality of the notice.
Attendance at a meeting is not a waiver of any right to object to the
consideration of matters not included in the notice of the meeting that
are required to be described therein pursuant to Article V, section 5.4(d),
if that objection is expressly made at the meeting.
[5.8] Record Dates for Member Notice; Voting and Giving Consents.
(a) Record Dates Established by the Board of Directors. For the purpose
of determining which Members are entitled to receive notice of any meeting,
vote, act by written ballot without a meeting, or exercise any rights
in respect to any other lawful action, the Board of Directors may fix,
in advance, a "record date" and only Members of record on the date so
fixed are entitled to notice, to vote, or to take action by written ballot
or otherwise, as the case may be, notwithstanding any transfer of any
membership on the books of the Association after the record date, except
as otherwise provided in the Articles of Incorporation, by agreement,
or in the California Nonprofit Mutual Benefit Corporation Law. The record
dates established by the Board pursuant to this section shall be as follows:
(i) Record Date for Notice of Meetings. In the case of determining those
Members entitled to notice of a meeting, the record date shall be no more
than 90 nor less than 10 days before the date of the meeting;
(ii) Record Date for Voting. In the case of determining those Members
entitled to vote at a meeting, the record date shall be no more than 60
days before the date of the meeting;
(iii) Record Date for Action by Written Ballot Without Meeting. In the
case of determining Members entitled to cast written ballots, the record
date shall be no more than 60 days before the day on which the first written
ballot is mailed or solicited; and
(iv) Record Date for Other Lawful Action. In the case of determining Members
entitled to exercise any rights in respect to other lawful action, the
record date shall be no more than 60 days prior to the date of such other
action.
(b) Failure of Board to Fix a Record Date. If the Board, for any reason,
fails to establish a record date, the following rules shall apply:
(i) Record Date for Notice of Meetings. The record date for determining
those Members entitled to receive notice of a meeting of Members shall
be the business day preceding the day on which notice is given, or, if
notice is waived, the business day preceding the day on which the meeting
is held.
(ii) Record Date for Voting. The record date for determining those Members
entitled to vote at a meeting of Members shall be the day of the meeting,
or in the case of an adjourned meeting, the day of the adjourned meeting.
(iii) Record Date for Action by Written Ballot Without Meeting. The record
date for determining those Members entitled to vote by written ballot
on proposed Association actions without a meeting, when no prior action
by the Board has been taken, shall be the day on which the first written
ballot is mailed or solicited. When prior action of the Board has been
taken, it shall be the day on which the Board adopts the resolution relating
to that action.
(iv) Record Date for Other Lawful Action. The record date for determining
those Members entitled to exercise any rights in respect to any other
lawful action shall be Members at the close of business on the day on
which the Board adopts the resolution relating thereto, or the 60th day
prior to the date of such other action, whichever is later.
(v) "Record Date" Means as of Close of Business. For purposes of this
subparagraph 5.8(b) a person holding a membership as of the close of business
on the record date shall be deemed the Member of record.
ARTICLE VI
Membership Rights
Subject to the provisions hereof and the provisions of the Declaration,
the Members shall have the following rights:
[6.1] Use and Enjoyment of Common Areas by Members and Family.
Each Member or legal resident who resides in the Member's residence shall
be entitled to the use and enjoyment of all Common Areas, roads, and Common
Facilities within the Properties.
[6.2] Tenants and Lessees.
(a) Assignment of Rights Generally. Each Member shall have the right to
assign his or her rights as a Member (other than voting rights) to a tenant
residing within the Member's residence. Such assignment shall be effective
only so long as said tenant is residing in said residence and is in compliance
with these By-Laws, the Declaration and the Association's Rules in effect
at that time. At all times the Owner shall remain responsible for compliance
by Owner's lessee or tenant with the provisions of the Governing/Reference Docs.
Without limiting the foregoing, reference is specifically made to applicable
article(s) of the Declaration for additional Tenant and lease restrictions.
(b) Effectiveness of Assignment. Assignment of an Owner's right to use
the Common Facilities (other than roads) to a tenant or lessee shall not
be effective until such time as the Owner-Member has given the Secretary
written notice thereof setting forth the name of the assignee or legal
residence who will be entitled to the use and enjoyment of the Common
Areas, Common Facilities, and roads within the Properties by virtue of
the assignment.
[6.3] Invitees and Guests. The invitees and guests of a Member shall have
the right to use and enjoy the Common Areas, Common Facilities, and roads
within the Properties, as long as the guest or invitee has the member's
permission and is in the supervision and control of the Member. Any such
guest or invitee shall be subject to the same obligations imposed on the
Owner to observe the rules, restrictions, and regulations of the Association
as set forth in the Governing/Reference Docs.
[6.4] Association Rules and Regulations. The right of any person to use
and enjoy the Common Areas and Common Facilities shall at all times be
subject to the rules, limitations, and restrictions set forth herein,
in the Declaration, and in the Association's published Rules and Regulations
as promulgated by the Board from time to time.
ARTICLE VII
Board of Directors
[7.1] General Association Powers. Subject to the provisions
of the California Nonprofit Mutual Benefit Corporation Law, the Davis-Stirling
Common Interest Development Act (Civil Code sections 1350-1376, as amended)
and any limitations in any of the Governing/Reference Docs relating to action
required to be approved by the Members, the business and affairs of the
Association shall be vested in and exercised by the Association's Board
of Directors. Subject to the limitations expressed in Article X, section
10.1, the Board may delegate the management of the activities of the Association
to any person or persons, management company, or committee, provided that
notwithstanding any such delegation the activities and affairs of the Association
shall continue to be managed and all Association powers shall continue to
be exercised under the ultimate direction of the Board.
[7.2] Number and Qualification of Directors. The Board
of Directors shall consist of seven persons who shall be Owners of lots
and who reside within the Properties and whose memberships are in good standing
with all Assessments current and are not subject to any suspension of membership
rights. Only one Owner per lot shall be eligible to serve on the Board at
any time.
[7.3] Good Standing Requirement for Candidacy. To be eligible
for nomination and election to the Board, a candidate Member must be certified
by the Association Secretary that he or she is in good standing with the
Association and is current in the payment of Assessments both at the time
his or her name is placed in nomination and as of the election date.
[7.4] Staggered Board, Terms of Office. There shall be
staggered Board terms of two years. Four directors shall be elected in even
numbered years and three directors shall be elected in odd numbered years.
At the first even year election the directors receiving the highest number
of votes up to a total of four directors shall be elected for a period of
two years. The three remaining directors shall be elected for one year.
If such election is effective at an annual meeting in an odd numbered year,
the director(s)) receiving the highest number of votes up to a total of
three directors shall have a term of two years. The remaining directors
shall be elected for a term of one year. Thereafter, the terms of the directors
shall be for two years.
[7.5] Term Limits. Each director, including a director
elected to fill a vacancy or elected at a special meeting of Members, shall
hold office until the expiration of the term for which elected and until
a successor has been elected and qualified. Each Director, including appointees,
may serve no more than two consecutive terms of office.
[7.6] Nomination of Directors. Individuals can become candidates
for election to the Board of Directors in any of the following ways:
(a) Candidates Selected by Nomination Committee. At least 90 days prior
to the date of any election of directors, the President shall appoint
a nominating committee to select qualified candidates for election to
those positions on the Board of Directors held by directors whose terms
of office are then expiring. The nominating committee shall consist of
a chairperson who shall be a Member of the Board of Directors, and two
or more Members of the Association who may or may not be Board Members.
The nominating committee shall make its report at least 60 days before
the date of the election, and the Secretary shall forward to each Member,
with the notice of meeting required by Article V, section 5.4, a list
of the nominees. The nominating committee shall make as many nominations
for election to the Board as it shall, in its discretion, determine but
not less than the number of vacancies on the Board to be filled.
(b) Nominations From the Floor. If there is a meeting to elect directors
any Member present in person or by proxy at a meeting to elect directors
may place names in nomination.
(c) Self Nomination. A Member may nominate him/herself.
The Member circulating the petition shall append his or her written certification
to the petition attesting to the validity of the signatures. Candidate
petitions must be filed with the Secretary no later than 30 calendar days
and no earlier than 50 calendar days prior to the annual election.
[7.7] Election of Directors.
(a) Directors Elected by Written Ballot. The annual election of Directors
shall be conducted by written ballot in accordance with Article IV, section
4.5. Directors shall be elected in accordance with the written ballot
procedures of that section to fill the number of positions on the Board
then expiring.
(b) Determination of Election Results and Succession to Office. The candidates
receiving the highest number of votes, up to the number of directors to
be elected, shall be elected as directors and shall take office immediately
following their election. In the event there is a tie vote between those
candidates who receive the lowest number of votes necessary to qualify
the candidate for election, the tie shall be broken by lot.
[7.8] Vacancies on Board of Directors.
(a) Vacancies Generally. A vacancy or vacancies in the Board of Directors
shall be deemed to exist on the occurrence of any of the following: (i)
the death, resignation, or removal of a director under paragraphs 7.8(c)
and 7.8(d) below; (ii) an increase of the authorized number of directors;
or (iii) the failure of the Members, at any meeting of Members at which
any director or directors are to be elected, to elect the number of directors
to be elected at such meeting.
(b) Resignation of Directors. Except as provided in this paragraph, any
director may resign, and such resignation shall be effective on giving
written notice to the President, the Secretary, or the Board of Directors,
unless the notice specifies a later time for the resignation to become
effective. If the resignation of a director is effective at a future time,
the Board of Directors may elect a successor to take office when the resignation
becomes effective.
(c) Authority of Board to Remove Directors. The Board of Directors shall
have the power and authority to remove a director and declare his or her
office vacant if he or she (i) has been declared of unsound mind by a
final order of court; (ii) has been convicted of a felony; or (iii) has
been found by a final order or judgment of any court to have breached
any duty under Corporations Code sections 7233-7236 (relating to the standards
of conduct of directors); (iv) fails to attend three consecutive regular
meetings of the Board of Directors that have been duly noticed in accordance
with California law.
(d) Authority of Members to Remove Directors. Except as otherwise provided
in subparagraphs (c) of this Article VII, section 7.7, a director may
be removed from office prior to expiration of his or her term only by
the affirmative vote of a majority of the voting power of the Members.
Any membership action to recall or remove a director shall be conducted
in accordance with the following procedures:
(i) A petition must be presented in person to the President, Vice President,
or Secretary of the Association and must carry the signatures of Members
in good standing who represented at least 5 percent of the voting power
of the membership. Such petition must set forth the reason(s) the petitioners
are seeking the director's removal; the signature and Lot number(s) of
each petitioner in his or her own handwriting; the name(s) of the sponsor(s)
of the petition; and must fulfill all other requirements of law.
(ii) Within 20 days after receipt of such petition, the Board shall either
call a special meeting or announce the procedures for conducting a written
ballot of the Members to vote upon the requested recall. Such meeting
or written ballot shall be conducted not less than 35 nor more than 90
days after the petition is presented. If the Board fails to set a date
for, and give the Members notice of, such meeting or written ballot within
20 days, the Members initiating the petition may call such meeting on
their own initiative without Board approval or sanction.
(iii) The director whose removal is being sought shall have the right
to rebut the allegations contained in the petition orally, in writing,
or both. If the rebuttal is in writing, it shall be mailed by the Association
or otherwise provided to all Members, together with the recall ballot.
(iv) If the quorum requirement for a valid membership action is not satisfied
or if the recall vote results in a tie, the removal action will have failed.
(e) Removal by Court Action. The County Superior Court may, in response
to a suit filed by any director or the lesser of 20 Members or 5 percent
of the Members, remove any director determined to be guilty of fraudulent
or dishonest acts or gross abuse of authority or discretion with reference
to the Association. The Association shall be made a party to any such
action.
(f) Filling Vacancies. Vacancies on the Board of Directors shall be filled
by a majority vote of the remaining directors though less than a quorum,
or by a sole remaining director unless the vacancy is created through
removal of a director, in which case the vacancy shall be filled by the
affirmative vote of a majority of the Members represented in person or
by proxy at a duly held meeting of the Members or by written ballot in
accordance with Article IV; section 4.5. The Members may elect a Director
or Directors at any time to fill any vacancy or vacancies not filled by
the Directors by an election at a duly held meeting of the Members or
written ballot and shall require the approval of a majority of the voting
power.
(g) Reduction in Number of Directors. No reduction of the authorized number
of directors shall have the effect of removing any director before that
director's term of office expires.
ARTICLE VIII
Board Meetings
[8.1] Place of Meetings. Regular and special meetings of
the Board of Directors may be held at any place within the Properties that
has been designated from time to time by resolution of the Board and stated
in the notice of the meeting. Notwithstanding the above provisions of this
section 1, a regular or special meeting of the Board may be held at any
place consented to in writing by all the Board members, either before or
after the meeting. If consents are given, they shall be filed with the minutes
of the meeting.
Any meeting, regular or special, may be held by conference telephone or
similar communication equipment, so long as all directors participating
in the meeting can hear one another, and all such directors shall be deemed
to be present in person at such meeting.
[8.2] Annual Meeting of Directors. Immediately following
each annual meeting of Members, the Board of Directors shall hold a regular
meeting for the purposes of organization, election of officers, and the
transaction of other business. Notice of this meeting shall not be required.
[8.3] Other Regular Meetings. Other regular meetings of
the Board shall be held without call at such time as shall from time to
time be fixed by the Board of Directors and communicated to the Board members.
Ordinarily, regular meetings shall be conducted at least monthly. However,
regular meetings can be held as infrequently as every six months if the
Board's business does not justify more frequent meetings. Notice of the
time and place of regular meetings shall be noted in the Association's monthly
newsletter or posted in a prominent place within the Common Area, or otherwise
provided in writing to the members, and shall be communicated to the Board
members not less than 72 hours prior to the meeting; provided, however,
that notice need not be given to any Board member who has signed a written
waiver of notice or consent to holding the meeting as more particularly
provided in Article VIII, section 8.7.
[8.4] Special Meetings of the Board.
(a) Who May Call a Special Meeting. Special meetings of the Board of Directors
may be called for any purpose at any time by the President or any two
Directors or by 5% of the Members, in writing.
(b) Notice of Special Meetings.
(i) Manner of Giving. Notice of the time and place of special meetings
of the Board shall be given to each Director by one of the following methods:
(A) by personal delivery of written notice; (B) by first-class mail, postage
prepaid; (C) by telephone communication, either directly to the director
or to a person at the director's home or office who would reasonably be
expected to communicate such notice promptly to the director; or (D) by
e-mail. All such notices shall be given or sent to the Director's address
or telephone number as shown on the records of the Association. Notwithstanding
the foregoing, notice of a meeting need not be given to any Director who
signed a written waiver of notice or a written consent to holding the
meeting or an approval of the minutes thereof as more particularly provided
in Article VIII, section 8.7.
(ii) Time Requirements. Notices sent by first-class mail shall be deposited
in a United States mailbox at least four days before the time set for
the meeting. Notices given by personal delivery, telephone, or electronic
mail shall be delivered, telephoned, or sent electronically at least 48
hours before the time set for the meeting.
(iii) Notice Contents. The notice shall state the time, place, and purpose
of the meeting.
[8.5] Attendance by Members.
(a) Meetings Generally Open to Members. With the exception of executive
sessions of the Board (see subparagraph 8.5(b), below) and any meetings
conducted by conference telephone, all meetings of the Board shall be
open to Members of the Association, provided, however, that non-director
Members may participate in deliberations or discussions of the Board only
when expressly authorized by a vote of a majority of the directors present
at the meeting at which a quorum has been established.
The agenda for board meetings shall include a specific time for Member
questions and comments. The chair shall be authorized to impose reasonable
time limitations on Member comments.
(b) Executive Sessions. The Board, on the affirmative vote of a majority
of the Directors present at a meeting at which a quorum has been established,
shall be entitled to adjourn at any time for purposes of reconvening in
executive session to discuss litigation in which the Association is or
may become a party, personnel matters, or business of a similar nature
in which maintenance of the confidentiality of Board deliberations is
consistent with the best interests of the corporation and its members.
Before adjourning into executive session, the topic(s) to be discussed
in such session shall be announced, in general terms, to the Members in
attendance at the meeting. Nothing provided herein shall be construed
to obligate the Board to first call an open meeting before meeting in
executive session with respect to the matters described above.
[8.6] Quorum Requirements. A majority of the authorized
number of Directors shall constitute a quorum for the transaction of business,
except to adjourn as provided in Article VIII, section 8.8. Every act or
decision done or made by a majority of the Directors present at a meeting
duly held at which a quorum is present shall be regarded as the act of the
Board of Directors, subject to the provisions of the California Nonprofit
Mutual Benefit Corporation Law, especially those provisions relating to
(a) approval of contracts or transactions in which a Director has a direct
or indirect material financial interest, (b) appointment of committees,
and (c) indemnification of Directors. A meeting at which a quorum is initially
present may continue to transact business, notwithstanding the withdrawal
of Directors below a quorum, if any action taken is approved by at least
a majority of the required quorum for that meeting, or such greater number
as is required by these By-Laws, by the Articles, or by law.
[8.7] Waiver of Notice. Any action taken at any meeting
of the Board of Directors, however called and noticed or wherever held,
shall be as valid as though taken at a meeting duly held after regular call
and notice, if (a) a quorum is present, and (b) either before or after the
meeting, each of the Directors not present, individually or collectively,
signs a written waiver of notice, a consent to holding the meeting, or an
approval of the minutes. The waiver of notice or consent need not specify
the purpose of the meeting. All waivers, consents, and approvals shall be
filed with the Association records or made a part of the minutes of the
meeting and shall have the same force and effect as a unanimous vote of
the Board. The requirement of notice of a meeting shall also be deemed to
have been waived by any Director who attends the meeting without protesting
the lack of proper notice either before or at the inception of the meeting.
[8.8] Adjournment. A majority of the Directors present,
whether or not constituting a quorum, may adjourn any meeting to another
time and place. If the meeting is adjourned for more than 24 hours, notice
of adjournment to any other time or place shall be given prior to the time
of the adjourned meeting to the Directors who are not present at the time
of the adjournment. Except as provided above, notice of adjournment need
not be given.
[8.9] Action Without a Meeting. Any action required or
permitted to be taken by the Board of Directors may be taken without a meeting,
if all members of the Board, individually or collectively, consent in writing
to that action. Such action by written consent shall have the same force
and effect as a unanimous vote of the Board of Directors. Such written consent
or consents shall be filed with the minutes of the proceedings of the Board
and shall have the same force and effect as a unanimous vote of the Board.
If prompt or immediate action of the Board is necessary and there is insufficient
time to comply with the notice requirements set forth herein, reasonable
efforts shall nevertheless be made to contact all Board members regarding
the proposed action in advance thereof, rather than relying on notification
after the fact.
[8.10] Compensation. Directors, Officers, and Members of
Committees shall not be entitled to compensation for their services as such,
although they may be reimbursed for such actual expenses as may be determined
by resolution of the Board of Directors to be just and reasonable. Expenses
for which reimbursement is sought shall be supported by a proper receipt
or invoice.
ARTICLE IX
Duties and Powers of the Board
[9.1] Specific Powers. Without prejudice to the general
powers of the Board of Directors set forth in Article VII, section 7.1,
the Directors shall have the power to:
(a) Exercise all powers vested in the Board under the Governing/Reference Docs
and under the laws of the State of California.
(b) Appoint and remove all Officers of the Association, the General Manager
of the Association, if any, and other Association employees; prescribe
any powers and duties for such persons that are consistent with law, the
Articles of Incorporation, and these By-Laws; and fix their compensation.
(c) Appoint such agents and employ such other employees, including attorneys
and accountants, as it sees fit to assist in the operation of the Association,
and to fix their duties and to establish their compensation.
(d) Adopt and establish Rules and Regulations subject to the provisions
of the Declaration, governing the use of the Common Areas, Common Facilities
and roads within the Properties, and the personal conduct of the Members
and their guests to the extent such personal conduct causes adverse financial
impact to the association or its membership, lowers property values or
disturbs the quiet enjoyment of the neighborhood and take such steps as
it deems necessary for the enforcement of such Rules and Regulations,
including the imposition of monetary penalties and/or the suspension of
voting rights and the right to use any Common Areas provided notice and
a hearing are provided as more particularly set forth in Article XIV,
section 14.6 of the Declaration. Rules and Regulations adopted by the
Board may contain reasonable variations and distinctions as between Owners
and Tenants.
(e) Enforce all applicable provisions of the Governing/Reference Docs relating
to the control, management, and use of the lots within the Properties
and the Common Areas, Common Facilities, and the roads within the Properties.
(f) Contract for and pay premiums for fire, casualty, liability, and other
insurance and bonds (including indemnity bonds) that may be required from
time to time by the Association.
(g) Contract for and pay for maintenance, landscaping, utilities, materials,
supplies, labor, and services that may be required from time to time in
relation to the Common Areas and other portions of the Properties which
the Association is obligated to maintain.
(h) Pay all taxes, special assessments and other assessments, and charges
that are or would become a lien on any portion of the Common Areas.
(i) Contract for and pay for construction or reconstruction of any portion
or portions of the Properties that have been damaged or destroyed and
that are to be rebuilt by the Association.
(j) Delegate its duties and powers hereunder to the Officers of the Association
or to committees established by the Board, subject to the limitations
expressed in Article X, section 10.1.
(k) Levy and collect Assessments from the Members of the Association in
accordance with the Declaration and establish and collect reasonable use
charges for any or all of the Common Area as the Board may deem necessary
or desirable from time to time for the purpose of equitably allocating
among the users the cost of the maintenance and operation thereof.
(l) Perform all acts required of the Board under the Declaration.
(m) Prepare budgets and maintain a full set of books and records showing
the financial condition of the affairs of the Association in a manner
consistent with generally accepted accounting principles, and at no greater
than annual intervals prepare an annual financial report, a copy of which
shall be delivered to each Member as provided in Article XII, section
12.5.
(n) Appoint a nominating committee for the nomination of persons to be
elected to the Board and prescribe rules under which said nominating committee
is to act, as described in Article VII, section 7.4.
(o) Appoint such other committee as it deems necessary from time to time
in connection with the affairs of the Association in accordance with Article
X, including members of the architectural committee described and constituted
in accordance with the applicable article(s) of the Declaration.
(p) Fill vacancies on the Board of Directors or in any committee, except
a vacancy created by the removal of a Board Member.
(q) Open bank accounts and borrow money on behalf of the Association and
designate the signatories to such bank accounts.
(r) Bring and defend actions on behalf of more than one Member or the
Association to protect the interests of the Members or the Association,
as such, as long as the action is pertinent to the operations of the Association,
including the quiet enjoyment of any Owner or tenant, and assess the Members
for the cost of such litigation. Any disciplinary action against a Member
shall be subject to the hearing and procedural requirements set forth
in the applicable article(s)of the Declaration.
(s) Enter lots as necessary, subject to the notice requirements of the
applicable article(s) of the Declaration, in connection with construction,
maintenance, or emergency repairs for the benefit of the Common Areas,
Common Facilities or the Owners in common.
[9.2] Limitations on Powers. Without the vote or written
assent of a majority of the voting power of the Members, the Board of Directors
shall not take any of the following actions:
(a) Enter into a contract with a third party for the furnishing of goods
or services to the Common Area or the Association for a term longer than
one year. This restriction shall not apply to (i) FHA or VA approved management
contracts; (ii) public utility contracts in which the rates charged for
materials or services are regulated by the Public Utilities Commission,
provided that the term of the contract may not exceed the shortest term
for which the supplier will contract at the regulated rate; (iii) prepaid
casualty or liability insurance policies not to exceed three years' duration,
provided that the policies provide for short-rate cancellation by the
insured.
(b) Incur aggregate expenditures for capital improvements to the Common
Areas in any fiscal year in excess of 5 percent of the budgeted gross
expenses of the Association for that fiscal year, provided, however, that
this limitation shall not apply to the expenditure of any funds accumulated
in a reserve fund for capital replacement or new capital improvements
so long as the expenditure is for the purpose for which the fund was established
or an emergency situation.
(c) Sell during any fiscal year property of the Association having an
aggregate fair market value greater than 5 percent of the budgeted gross
expenses of the Association for that year provided, however, that this
limitation shall not apply to the sale or other disposition of improved
or unimproved lots acquired by the Association in foreclosure proceedings.
(d) Pay compensation to members of the Board of Directors or officers
of the Association, provided that Directors, and officers can be reimbursed
for reasonable out-of-pocket expenses, verified in writing, incurred in
the discharge of their duties.
(e) Fill any vacancy on the Board of Directors created by the removal
of a Director.
(f) Any action to impose a special assessment or to increase the regular
assessment under circumstances requiring Member approval under Article
IV of the Declaration.
(g) Any action to amend these By-Laws the Articles of Incorporation or
the Declaration, except for any amendments permitted by Board action alone
pursuant to Article XIII, section 13.4.
ARTICLE X
Committees
[10.1] Committees of Directors. In addition to the nominating
committee appointed and constituted pursuant to Article VII, 7.4(a) of these
By-Laws and the Architectural Committee appointed and constituted pursuant
to the Declaration, the Board may, by resolution adopted by a majority of
the Directors then in office, designate one or more committees, each consisting
of two or more Members (who may also be Directors), to serve at the pleasure
of the Board. Committees shall have all the authority of the Board with
respect to matters within their area of assigned responsibility, except
that no committee, regardless of Board resolution, may:
(a) Take any final action on any matter that, under the California Nonprofit
Mutual Benefit Corporation Law, also requires approval of the Members.
(b) Fill vacancies on the Board of Directors or on any committee that
has been delegated any authority of the Board.
(c) Amend or repeal By-Laws or adopt new By-Laws.
(d) Amend or repeal any resolution of the Board of Directors that by its
express terms is not so amendable or repealable.
(e) Appoint any other committees of the Board of Directors or the members
of those committees.
(f) Expend Association funds to support a nominee for Director after there
are more people nominated for Director than can be elected.
(g) Approve any transaction (i) to which the Association is a party and
one or more Directors have a material financial interest; or (ii) between
the Association and one or more of its Directors or between the Association
or any person in which one or more of its Directors have a material financial
interest.
[10.2] Meetings and Actions of Committees. Meetings and
actions of committees shall be governed by, and held and taken in accordance
with, the provisions of Article IX of these By-Laws, concerning meetings
of Directors, with such changes in the context of those By-Laws as are necessary
to substitute the committee and its members for the Board of Directors and
its members, except that the time for regular meetings of committees may
be determined either by resolution of the Board of Directors or by resolution
of the committee. Special meetings of committees may also be called by resolution
of the Board of Directors. Notice of special meetings of committees shall
also be given to any and all alternate members, who shall have the right
to attend all meetings of the committee. Minutes shall be kept of each meeting
of any committee and shall be filed with the Association records. The Board
of Directors may adopt rules not inconsistent with the provisions of these
By-Laws for the governance of any committee.
[10.3] Effect of Committee Actions. Unless otherwise expressly
provided in the Governing/Reference Docs or in the Board resolution authorizing
and empowering a committee, all actions of any committee shall be considered
advisory to the Board and shall be scheduled on the agenda of the Board
meeting next following the committee's action or decision for affirmation,
rescission, or modification, as the Board in its discretion deems appropriate.
ARTICLE XI
Officers
[11.1] Officers. The Officers of the Association shall
be a President, a Vice President, a Secretary and a Treasurer. The Association
may also have, at the discretion of the Board, one or more Assistant Secretaries,
one or more Assistant Treasurers, and such other officers as may be appointed
in accordance with the provisions of section 11.3.
[11.2] Election of Officers. The Officers of the Association,
except such officers as may be appointed in accordance with the provisions
of sections 11.3 and 11.6, shall be chosen annually by majority vote of
the Board at its first regular meeting following the annual meeting of the
Members or the election of Directors, and each shall hold his or her office
until he or she shall resign or shall be removed or otherwise disqualified
to serve, or his or her successor shall be elected and qualified.
[11.3] Subordinate Officers. The Board may appoint, and
may empower the President to appoint, such other Officers as the affairs
of the Association may require, each of whom shall hold office for such
period, have such authority and perform such duties as are provided in the
By-Laws and as the Board may from time to time determine.
[11.4] Removal of Officers. Any Officer may be removed
by the Board with or without cause, at any regular or special meeting.
[11.5] Resignation of Officers. Any Officer may resign
at any time by giving written notice to the Board, or to the President,
or to the Secretary. Any such resignation shall take effect on the date
of receipt of such notice or at any later time specified therein, and unless
otherwise specified therein, acceptance of such resignation shall not be
necessary to make it effective. Any resignation is without prejudice to
the rights, if any, of the Association under any contract to which the Officer
is a party.
[11.6] Vacancies. A vacancy in any office because of death,
resignation, removal, disqualification, or any other cause shall be filled
in the manner prescribed in the By-Laws for regular appointments to such
office.
[11.7] President. The President shall be elected by the
Board from among the Directors. He or she shall be the Chief Executive Officer
of the Association and shall, subject to the control of the Board, have
general supervision, direction and control of the affairs and Officers of
the Association. He or she shall preside at all meetings of the Board, and
shall have the general power and duties of management usually vested in
the office of President of a corporation, together with such other powers
and duties as may be prescribed by the Board or the By-Laws.
[11.8] Vice President. The Vice President shall be elected
by the Board from among the Directors. In the absence or disability of the
President, the Vice President shall perform all the duties of the President
and when so acting shall have all the powers of, and be subject to an the
restrictions upon, the President. He or she shall have such other powers
and perform such other duties as from time to time may be prescribed by
the Board or the By-Laws.
[11.9] Secretary. The Secretary shall be elected by the
Board from among the Directors. The Secretary shall keep or cause to be
kept at the principal office or such other place as the Board may order,
a book of minutes of all meetings of Directors and Members, with the time
and place of holding same, whether regular or special, and if special, how
authorized, the notice thereof given, the names of those present at Directors'
meetings, the number of Members present in person or by proxy at Members'
meetings, and the proceedings thereof. The Secretary shall keep, or cause
to be kept, appropriate current records showing the Members of the Association,
together with their addresses. He or she shall give, or cause to be given,
notice of all meetings of the Board required by the By-Laws or by law, and
shall have such other powers and perform such other duties as may be prescribed
by the Board or by the By-Laws.
[11.10] Treasurer. The Treasurer shall be elected by the
Board from among the Directors. The Treasurer shall keep and maintain, or
cause to be kept and maintained, adequate and correct accounts of the properties
and business transactions of the Association, including accounts of its
assets, liabilities, receipts, disbursements, gains, losses, capital, retained
earnings, and other matters customarily included in financial statements.
The books and records shall at all reasonable times be open to inspection
by any Director or Member. The Treasurer shall deposit all monies and other
valuables in the name and to the credit of the Association with such depositaries
as may be designated by the Board. He or she shall disburse the funds of
the Association as may be ordered by the Board, shall render to the President
and Directors, whenever they request it, an account of all of his or her
transactions as Treasurer and of the financial condition of the Association,
and shall have such other powers and perform such other duties as may be
prescribed by the Board or the By-Laws. If required by the Board, the Treasurer
shall give the Association a bond in the amount and with the surety or sureties
specified by the Board for faithful performance of the duties of his or
her office and for restoration to the Association of all its books, papers,
vouchers, money, and other property of every kind in his or her possession
or under his or her control on his or her death, resignation, retirement,
or removal from office.
ARTICLE XII
Member Assessment Obligations and Association Finances
[12.1] Description of Assessments to Which Owners Are Subject.
Owners of Lots within the Properties are subject to Annual, Special, and
Special Individual Assessments as described in the applicable article(s)
of the Declaration.
[12.2] Checks. All checks or demands for money and notes
of the Association shall be signed by the President and Treasurer, or by
such other Officer or Officers or such other person or persons as the Board
of Directors may from time to time designate. Notwithstanding the foregoing,
any withdrawal of funds from Association reserve accounts shall require
the signature of two Directors or an Officer (who is not also a Director)
and a Director.
[12.3] Operating Account. There shall be established and
maintained a cash deposit account to be known as the "Operating Account"
into which shall be deposited the operating portion of all Regular and Special
Assessments as fixed and determined for all Members. Disbursements from
such account shall be for the general need of the operation including, but
not limited to, wages, repairs, betterments, maintenance, and other operating
expenses of the Properties.
[12.4] Other Accounts. The Board shall maintain any other
accounts it shall deem necessary to carry out its purposes including reserve
accounts for replacement of capital improvements as set forth in the applicable
article(s) of the Declaration. All Association books of account shall be
maintained in accordance with generally accepted accounting principles.
[12.5] Budgets and Financial Statements. The following
financial statements and related information for the Association shall be
regularly prepared and copies thereof shall be distributed to each Member
of the Association:
(a) Budget. A pro forma operating budget for each fiscal year consisting
of at least the following information shall be distributed to Members
not less than 30 days nor more than 90 days prior to the beginning of
the fiscal year:
(i) Estimated revenue and expenses on an accrual basis;
(ii) The amount of the total cash reserves of the Association currently
set aside for the future repair or replacement of, or addition to, those
major components of the Common Areas and Common Facilities which the Association
is obligated to maintain and for contingencies;
(iii) An estimate of the current replacement costs of, and the estimated
remaining useful life of, and the methods of funding used to defray the
future repair or replacement of, or additions to, those major components
of the Common Areas and Common Facilities which the Association is obligated
to maintain;
(iv) A general statement setting forth the procedures used by the Board
of Directors in calculating and establishing reserves to defray the costs
of repair, replacement or additions to major components of the Common
Areas and Common Facilities which the Association is obligated to maintain.
In lieu of distributing the complete pro forma Operating budget as specified
above, the Board of Directors may elect to distribute a summary of the
budget to the Members (within the time limits provided above), together
with a notice that the complete budget is available at the Association's
principal office and that copies will be furnished, upon request, to any
Member at the Association's expense. If a Member requests a copy of the
complete budget, the Association shall mail the material, via first-class
mail, within five days. The notice required hereunder shall be presented
on the front page of the summary of the budget in at least 10-point bold
type.
(b) Year-End Report. Within 120 days after the close of the fiscal year,
a copy of the Association's year-end report consisting of at least the
following shall be distributed to Members:
(i) A balance sheet as of the end of the fiscal year;
(ii) An operating (income) statement for the fiscal year;
(iii) A statement of changes in financial position for the fiscal year;
(iv) A statement advising Members of the place where the names and addresses
of the current Members are located; and
(v) Any information required to be reported under Corporations Code §8322
requiring the disclosure of certain transactions in excess of $50,000
per year between the Association and any Director or Officer of the Association
and indemnifications and advances to Officers or Directors in excess of
$10,000 per year.
A review of the financial statement of the Association shall be prepared
in accordance with generally accepted accounting principles by a licensee
of the State Board of Accountancy for any fiscal year in which the gross
income of the Association exceeds $75,000. If the annual report is not
prepared by such a licensee, it shall be accompanied by the certificate
of an authorized Officer of the Association that the statement was prepared
without an audit from the books and records of the Association.
(c) Annual Statement Regarding Delinquency/Foreclosure Policy. In addition
to financial statements, the Board of Directors shall annually distribute
within 60 days prior to the beginning of the fiscal year, a statement
describing the Association's policies and practices in enforcing its remedies
against Members for defaults in the payment of Regular and Special Assessments
including the recording and foreclosing of liens against Members' Lots.
(d) Review of Accounts. On no less than a quarterly basis, the Board of
Directors shall:
(i) Review a current reconciliation of the Association's operating accounts;
(ii) Review a current reconciliation of the Association's reserve accounts;
(iii) Review the current year's actual reserve revenues and expenses compared
to the current year's budget;
(iv) Review the Association's latest account statements prepared by the
financial institution(s) with whom the operating and reserve accounts
are lodged; and
(v) Review the Association's income and expense statement for the operating
and reserve accounts.
To the extent one document provides the information required in more than
one of the above listed items, any such requirements listed above may
be satisfied by reviewing the same document.
ARTICLE XIII
Miscellaneous
[13.1] Inspection of Books and Records.
(a) Member Inspection Rights. All accounting books and records, minutes
of proceedings of the Members, the Board and committees of the Board and
the membership list of the Association shall at all times, during reasonable
business hours, be subject to the inspection of any Member or his or her
duly appointed representative at the offices of the Association for any
purpose reasonably related to the Member's interest as such. Member's
rights of inspection shall be exercisable on ten days' written demand
on the Association, which demand shall state the purpose for which the
inspection rights are requested. In the case of the demands to inspect
the Association's membership list, a Member's inspection rights shall
be subject to the Association's right to offer a reasonable alternative
to inspection within ten days after receiving the Member's written demand
(as more particularly set forth in Corporations Code sections 8330-8338).
(b) Director Inspection Rights. Every Director shall have an absolute
right at any reasonable time to inspect all books, records, documents,
and minutes of the Association and the physical properties owned by the
Association. The right of inspection by a Director includes the right
to make extracts and copies of documents.
(c) Adoption of Reasonable Inspection Rules. The Board of Directors may
establish reasonable rules with respect to (i) notice of inspection, (ii)
hours and days of the week when inspection may be made, and (iii) payment
of the cost of reproducing copies of documents requested by the Member.
[13.2] General Manager. The Board may, from time to time,
employ the services of a Manager to manage the affairs of the Association
and, to the extent not inconsistent with the laws of the State of California,
and upon such conditions as are otherwise deemed advisable by the Board,
the Board may delegate to the Manager any of its day-to-day management and
maintenance duties and powers under these By-Laws and the Declaration, provided
that the General Manager shall at all times remain subject to the general
control of the Board.
[13.3] Robert's Rules of Order. In the event of a dispute
concerning the procedural aspects of any meetings which cannot be resolved
by reference to these By-Laws or applicable law, the matter shall be resolved
by reference to Robert's Rules of Order.
[13.4] Amendment or Repeal of By-Laws by Members. Except
as otherwise expressly provided herein, these By-Laws maybe amended or repealed,
and new By-Laws adopted, only by the affirmative vote or assent by written
ballot of a majority of a quorum of the voting power of the Association.
If any provision of these By-Laws requires the vote of a larger proportion
or all of the Members, such provisions may not be altered, amended, or
repealed except by such greater vote, unless otherwise specifically provided
herein. Any amendment to these By-Laws shall become effective immediately
upon approval by the Members. The Secretary of the Association shall certify
adoption of any duly approved amendment to the By-Laws and a copy of said
certificate and the amendment shall be included in the Association's corporate
records.
[13.5] Notice Requirements. Any notice or other document
permitted or required to be delivered as provided herein may be delivered
either personally or by mail. If delivery is made by mail, it shall be deemed
to have been delivered 72 hours after a copy of same has been deposited
in the United States mail, postage prepaid, addressed as follows: if to
the Association or the Board of Directors, at the principal office of the
Association as designated from time to time by written notice to the Members;
if to a Director, at the address from time to time given by such Director
to the Secretary for the purpose of service of such notice; if to a Member,
at the address from time to time given by such Member to the Secretary for
the purpose of service of such notice, or, if no such address has been so
given, to the address of any Lot within the Properties owned by such Member.
[13.6] Indemnification.
(a) Indemnification of Association. Each Owner shall be liable to the
Association for any damage to the Common Areas caused by the negligence
or willful misconduct of the Owner or his or her family, guests, invitees
or lessees, to the extent that the damage shall not be covered by insurance.
Each Owner shall indemnify, hold harmless, and pay any costs of defense
of each other Owner from claims for personal injury or property damage
occurring within any lot owned by the indemnitor, provided that this protection
shall not extend to any indemnitee whose negligence or willful misconduct
caused or contributed to the injury or damage. This section is not intended
to be for the benefit of any insurer and shall not affect nor limit the
duty of any insurer to pay any claim which would be payable by said insurer
but for this section.
(b) Indemnification by Association of Directors and Officers, Employees,
and Other Agents. To the fullest extent permitted by law, the Association
shall indemnify its Directors, and Officers, employees, and other agents
described in Corporations Code section 7237, including persons formerly
occupying any such positions, against all expenses, judgments, fines,
settlements, and other amounts actually and reasonably incurred by them
in connection with any "proceeding" as that term is used in that section
and including an action by or in the right of the Association, by reason
of the fact that such person is or was a Director, Officer or a person
described by that section. "Expenses," as used in this section, shall
have the same meaning as in Corporations Code section 7237(a).
(c) Approval of Indemnity by Association. On written request to the Board
by any person seeking indemnification hereunder, the Board shall promptly
determine in accordance with Corporations Code section 7237(e), whether
the applicable standard of conduct set forth in Corporations Code section
7237(b) or section 7237(c) has been met, and if it has, the Board shall
authorize indemnification. If the Board cannot authorize indemnification
because the number of Directors who are parties to the proceeding with
respect to which indemnification is sought prevents the formation of a
quorum of Directors who are not parties to the proceeding, the Board shall
promptly call a meeting of Members. At that meeting, the Members shall
determine under Corporations Code section 7237(e) whether the applicable
standard of conduct set forth in Corporations Code section 7237(b) or
section 7237(c) has been met, and if it has, the Members present at the
meeting in person or by proxy shall authorize indemnification.
(d) Advancement of Expenses. To the fullest extent permitted by law and
except as is otherwise determined by the Board in a specific instance,
expenses incurred by a Director, Officer, employee, or agent seeking indemnification
under paragraphs (b) and (c) of this section 7 in defending any proceeding
covered by those sections shall be advanced by the Association before
final disposition of the proceeding, on receipt by Association of an undertaking
by or on behalf of that person that the advance will be repaid unless
it is ultimately determined that the person is entitled to be indemnified
by the Association for those expenses.
(e) Insurance. The Association shall have the power to purchase and maintain
insurance on behalf of its Directors, Officers, and employees or other
agents against other liability asserted against or incurred by any Director,
Officer, employee or agent in such capacity or arising out of the Director's,
Officer's employee's or agent's status as such.
[13.7] Construction and Definitions. Unless the context
requires otherwise or a term is specifically defined herein, the general
provisions, rules of construction, and definitions in the California Non-Profit
Mutual Benefit Corporation Law shall govern the construction of these By-Laws.
Without limiting the generality of the above, the masculine gender includes
the feminine and neuter, and singular number includes the plural and the
plural number includes the singular. All captions and titles used in these
By-Laws are intended solely for the reader's convenience of reference and
shall not affect the interpretation or application of any of the terms or
provisions contained herein.
CERTIFICATION OF SECRETARY
The undersigned, Secretary of the corporation known as the Ballena Bay
Townhouse Association No. 1, does hereby certify that the above and foregoing
Restated By-Laws consisting of 30 pages, were duly adopted by written
ballot of the Members of said Association on the _____day of _____________,
2009, and that they now constitute said By-Laws.
By: ___________________________________ Secretary