BALLENA BAY TOWNHOUSE ASSOCIATION
BOARD OF DIRECTORS MEETING
November 15, 2005

MINUTES

CALL TO ORDER - The meeting was called to order by President Elise Hall at 7:30 p.m.

ATTENDANCE - Present: Board members Elise Hall. Shelley Bliss, Nancy Moore, Audrey Kramer, Mike Brownlee and Manager Rich Noble. Homeowners present: Andy Hall, Dick Bacigalupi, Michael Britt, John Moore, Phyllis McGrew, Agnes Ringo, Rico Kramer, Jeff Fuller, Kjell Ragnar, and Beverly Partridge

REVIEW AND APPROVAL OF MINUTES - MOTION: It was moved, seconded and passed that 10\ 8\05 minutes be accepted as corrected for typo.

PRESIDENT'S REPORT

Elise reported that first meeting of CC&R meeting was held with a large group attending. Each member was given copies of existing CC & R's as well as copies of new legislation that must be considered. Another meeting will be held in early December. She also reported that the Disaster Preparedness Fair was well attended and well received.

FINANCIAL REPORT

Mike presented budget information by way of a slide show chart. There was open discussion and questions from those present. The discussion focused on the cost of maintenance and the loan payments. There was some confusion that stemmed from the auditors report which indicated a different loan repayment process than was conveyed. Since the budget must be prepared by December 1st the board will meet in emergency session to finalize the budget 2006.

PROJECT MANAGER'S REPORT

Re: 400-422 Tideway he reported that he feels our association is receiving good value. Six homes have been completed at a cost of $75,000; making the total cost expected for all 12 homes to be $150,000 in order to bring the houses back to somewhat original condition. The Wood Horse contractor is dealing directly with homeowners for work not covered by the association. The association will need to look at and address who pays for what in some of the items needing repair.

MANAGER'S REPORT

Rich reported on the various roof leaks and that proposals have been received. Since it has been some time since roofs have been inspected, such an inspection is recommended. Rich will get cost. Rich also discussed new legislation regarding rules for handling delinquency situations, liens and foreclosures and noted that these guidelines must be distributed anm1aJ1y.

COMMITTEE REPORTS

Waterside - Shelley reported that docks 7 and 13 are to be inspected by Buhl Diving and Shelly. She will contact Marina Harbormaster to discuss waste material in our waterway in order to discover source. Shelley will follow-up with BCDC Fegarding wave maze permits and inspections. Landscape - Nancy reported that she will be meeting with EBMUD to analyze water usage and possibly introduce some cost saving measures.

Landside & Architectural - Nancy and Audrey reported ongoing discussion re: compliance of deck and balcony ~ railings with regard to insurance coverage. There was also discussion about the home owner's responsibility for maintenance of "exclusive use common area" as related to the civil code Civ.1351(i) and Civ.1364(a). A letter from 308 Tideway regarding walkway repair was read and a homeowner in the audience volunteered to make the repair. He was thanked by all the board members. There are several architectural requests submitted that will be reviewed under new business. Neighborhood Communications - Audrey reported that a new directory is in process and will be distributed soon. She also reported that the New Years Day Round the Island is in the planning process with three volunteers so far. Several board members expressed receiving positive feedback about the open communication from the present board. Finance - Committee will meet on Thursday at 8:00 p.m. at Mike Brownlee's to finalize the budget.

NEW BUSINESS

Architectural requests:

Repair bills: 306 Tideway - at the expense of the owner window and garage door replacement. Moved, seconded, and approved pending additional information. 400 Tideway - at the expense of the owner door and window replacement, deck and walkway extension. Moved, Seconded, and approved pending receipt of waiver and BCDC permit.

1227 Ballena Blvd. - at the expense of the owner door and window replacement, repair and replacement of entrance gate. Moved, seconded, and approved.

401 Cola Ballena - Leak repairs. Moved, seconded and approved.

332, 342 Tideway and 455 Cola Ballena - flat roof leaks. Moved, seconded, and approved.

Adjournment at 10:lO p.m.

Date of next Regular Meeting, Tuesday, January 17,2006, as the December meeting will be cancelled because of Holiday festivities.

Secretary

Respectfully submitted by Beverly Partridge