BALLENA BAY TOWNHOUSE ASSOCIATION # 1
BOARD OF DIRECTORS REGULAR MEETING
APPROVED MINUTES
December 13, 2007

ROLL CALL/CALL TO ORDER

Board Members Present: Dick Bacigalupi, Gary Flanagan, Terry Klaus, Jay Cherrie, and Erik Coker

Absent: none

Also Present: Ric Perez of Massingham and Associates, and Roger Pollard of Pollard Unlimited

Various Homeowners

OPEN FORUM

Comments were made and questions asked regarding the recently mailed disclosure packet. A controversy arose regarding the published fine schedule with an owner alleging that no such policy existed. Management noted that the document was published many years ago and in fact was also published last year.

The same owner inquired as to whether or not meeting minutes and financial information could be made available to the members on a monthly basis. Management responded that owners have rights to access to the minutes during a specific time window (after meetings) and that a nominal fee would be attached to those requesting copies. After further discussion it was decided that the minutes, balance sheet, and income statements would be made available on the web site.

A roof leak was reported at 405 Cola Ballena. Construction Manager R. Pollard will provide roof report and dispatch All Seasons roofing to make the repair to existing leak.

The meeting was called to order at 8:15 pm

R. Pollard provided status report on various projects. The Board requested a copy of the Lupe Painting contract for their records. Management to provide signed copies of the Silicon Valley Builders contracts to R. Pollard ASAP.

ACC-J. Cherrie proposed a charter for the ACC and will email his draft to the Board. It was proposed that the Committee is to have 5 members.

Landscape-E. Coker commented that he would provide maintenance specifications at the next Board meeting for the purpose of bidding new landscaping service.

Waterside-T. Klaus reported that that the wave maze proposal approved at the last meeting should be completed this coming Monday. He also noted that invoices for Trans System (vendor) work completed in the amount of $ 2,050 should be paid. A materials list for wheels and ramps will be submitted to the Board next month by Ted Buhl (diver).

Financial-Treasurer G. Flanagan presented the monthly report.

The motion was made and seconded to approve a funding plan as performed by CPAs Levy & Erlanger (Nov 8, 2007). D. Bacigalupi to provide copies. The motion carried unanimously.

The motion was made and seconded to approve the executive meeting minutes of November 8, 2007 as presented. The motion carried unanimously.

The motion was made and seconded to approve the regular meeting minutes of November 8, 2007 as presented. The motion carried unanimously.

The motion was made and seconded to award tax filing and financial preparation of year end Dec 31, 2007 to CPAs Levy and Erlanger. The motion carried unanimously.

After discussion it was decided that a reimbursement assessment plan was to be drafted for the owners of 300 and 302 Tideway, who decided to advance the HOA monies for repair work on their homes (out of cycle).

The motion was made and seconded to reject an architectural modification application as submitted by the owner of 400 Tideway, as being inadequately described. The motion carried unanimously.

The motion was made and seconded to ratify landscape work performed at 465 Cola Ballena (thinning out of a eucalyptus tree encroaching upon the home, by Cagwin and Dorward), at a cost of $ 850. The motion carried unanimously.

The motion was made and seconded to approve a tree maintenance plan (including tags and mapping) bid as submitted by Treeco at a cost of $ 1,700. The motion carried unanimously.

The motion was made and seconded to approve landscaping work bid by Cagwin and Dorward, at a cost of $ 499 to be performed at 314-320 Tideway (ivy cleaning). The motion carried unanimously.

The motion was made and seconded to approve landscape work performed at a cost of $ 997 for cyclone fence cleaning. Vote results 0 aye-5 nays. The motion did not carry.

The motion was made and seconded to approve the Massingham & Associates management contract addendum. The motion carried unanimously.

Management was asked to ensure that lighting issues (burnt out) on Tideway are addressed as quickly as possible.

CLOSURE

The motion was made and seconded to close the meeting at 9:40 pm. The motion carried unanimously.

Certified as approved by the Secretary_________________________________