Minutes of December 1997

BALLENA BAY TOWNHOUSE ASSOCIATION
board OF DIRECTORS MEETING
December 8,1997

MINUTES

RESIDENT'S TIME

CALL TO ORDER - President Ehriich called the meeting to order at 7:32 p.m.

ATTENDANCE - Directors Present: Ehriich, Moore, and Neil. Absent: Flanigan and Schwartz. Also Present: Manager Rich Noble, homeowners Audrey Ehriich, Archie Stone and Phyllis McGrew.

APPROVAL OF MINUTES

Board Meeting of November 10.1997 - Several corrections were noted.

MOTION: It was moved, seconded, passed to accept the November 10,1997 Board minutes as corrected.

PRESIDENT'S REPORT

Jim Ehriich wished all members happy holidays and happy new year. He stated that the Association is ending the year in good condition. Jim also urged all members to secure all boats for the impending El Nino weather conditions, as experts are predicting heavy storms for the months of January, February and March.
TREASURER'S REPORT

Manager Rich Noble reviewed the financial statements for the period ended November 30,1997 and responded to questions.

MOTION-: It was moved, seconded and passed to accept the Treasurer's Report as presented.

MANAGER'S REPORT

Manager Rich Noble provided an update on roofing work and replacement of the dock system for Pier #2. He stated that he had obtained a bid from Mid-Cal Construction for repair or replacement of ramps, as well as for temporary repairs to float systems in two locations and replacement of sections (fingers) which could not be used in conjunction with the existing system in place. Mr. Noble called the Directors' attention to the proposals which were contained in their packet for action.

Mr. Noble reported that he had also requested a bid from Vortex Diving for temporary repairs to floats at three locations to reduce the potential for additional damage. Mr. Noble stated that Vortex had also been asked to repair the wave maze and replace at least seven pilings, per the list he received from the Waterside Committee. He stated that Vortex may be able to start work on either or both of the projects within two weeks.
Mr. Noble provided an update on prepainting repairs at 340 Tideway Drive. He also called the Directors' attention to the proposal from Edward Riback, CPA, for preparation of the annual financial reports and tax returns, contained in their packets for action.

COMMITTEE REPORTS

1. Architectural - Mary Neil reported that the Committee met recently and approved the current application for installation of a satellite dish antenna. The guidelines for satellite dish antennas will be distributed by the Committee within a week, and attached to them will be an application for architectural changes.

Ms. Neil reported that an application had been received from Dr. Richard Waltermire, 420 Tideway Drive, for addition of a sunroom to the rear deck of his home. She stated that the Committee will send Dr. Waltermire a letter stating its concerns regarding the application. Ms. Neil stated that the Committee was looking into how best to consider this application, including possibly using the assistance of an architect and/or sunroom contractor. President Ehriich suggested that a sunroom contractor be contacted to consider the Committee's questions.

President Ehriich recommended that the-Committee work with. the manager to plan for painting and other maintenance needs for 1998.

2. Waterside Maintenance - Gary Flanigan was absent Mr. Noble reported on the status of the dredging study.

3. Finance. Insurance and Legal - Dr. Schwartz was absent and had not submitted a written report.

4. Landscape and Neighborhood Communications - Nancy Moore reported that approval had been granted to Pacheco Brothers Landscaping to install the new landscaping in the area between 1215 and 1223 Ballena Boulevard.

Ms. Moore reported that the Neighborhood Communications Committee had decided to go back to the original 8" x 5" directory format for 1998. She stated that the deadline for submittal of information for the 1998 directory was December 31.1997.

5. Nominating Committee - Mr. Flanigan was absent and had not forwarded a written report.

WRITTEN CORRESPONDENCE - There was none.

NEW BUSINESS

1. Annual Financial Report - The Board considered the proposal of Edward Rtoack, CPA, for preparation of the annual financial reports and tax returns.
MOTION: It was moved, seconded and passed to accept the proposal of Edward Riback, CPA, to prepare the annual financial reports and tax returns, at a cost of $1.650.

2. Float Repair Proposal - The Board considered the proposal from MM-Cal Construction.

MOTION: It was moved, seconded and passed to accept the proposal from Mid-Cat Construction for replacing two fingers at 441 - 443 Cola Ballena, at a cost of $18,000.

OLD BUSINESS

1. Oversized Boats and CC&Rs Relative to Boat Slips - Discussion was held relative to the mooring of oversized boats and in relation to the restrictions set forth in the CC&Rs. It was agreed that notices of such violations would be mailed to the owners of 402 Tideway Drive and 1209 Ballena Boulevard.

2. Reserve Study - It was agreed that a work session would be scheduled in January to discuss this topic, possibly on January 5th.

3. Satellite Dish Antennas - Discussed under report of the Architectural Committee.

4. Dredging Study - This matter was referred to the Waterside Maintenance for further consideration, and the item w8l be carried over to the January agenda.

ADJOURNMENT

The meeting was adjourned at 8:30 p.m. The next Board meeting will be on January 12,1998